How We Work Together

Look, designing a building isn't rocket science, but it's definitely not something you wing on a napkin either. Over the years, we've refined our approach to make sure nothing falls through the cracks - and more importantly, that you're not left wondering what's happening next.

Timeline Overview

Residential Projects: 4-8 months

Commercial Projects: 6-14 months

The Journey From Idea to Reality

Six phases that transform your vision into something you can actually walk into

Initial consultation
01

Discovery & Consultation

Duration: 1-2 weeks

This is where we grab coffee (or tea, no judgment) and you tell us what's been rattling around in your head. We're not just talking square footage here - we want to know how you actually live or work, what drives you nuts about your current space, and what gets you excited.

  • Site analysis and feasibility study
  • Budget discussion (yeah, we gotta talk numbers)
  • Timeline expectations
  • Sustainability goals assessment
Concept development
02

Concept Development

Duration: 2-4 weeks

Here's where things get real interesting. We take everything from our chat and start sketching out possibilities. Don't worry - these aren't set in stone. We're exploring different directions to see what resonates with you. Some clients know exactly what they want, others discover it when they see it.

  • Multiple design concepts (usually 2-3 directions)
  • Rough floor plans and spatial layouts
  • Preliminary material suggestions
  • Mood boards and visual references
Schematic design
03

Schematic Design

Duration: 3-5 weeks

Alright, you've picked a direction and now we're refining the hell out of it. This is where we get into the nitty-gritty - how big are the rooms, where does the sun hit in the afternoon, how do you get from the kitchen to the outdoor space without it feeling like a hike.

  • Detailed floor plans with dimensions
  • Exterior elevations
  • 3D visualization renderings
  • Systems integration planning
Design development
04

Design Development

Duration: 4-6 weeks

This phase is all about decisions. What kind of windows? Which HVAC system? What finishes? We're coordinating with engineers, making sure everything works together, and honestly, this is where sustainable design either happens or doesn't. We're specifying materials, calculating energy performance, and making sure your building permit application won't get kicked back.

  • Structural engineering coordination
  • MEP (mechanical, electrical, plumbing) integration
  • Material specifications and samples
  • Energy modeling and sustainability features
Construction documents
05

Construction Documents

Duration: 6-8 weeks

Not gonna lie, this part's pretty dry. We're creating the full set of drawings and specifications that contractors will use to build your project. Every detail gets documented - and I mean everything. It's tedious work, but it's what keeps your project from turning into a money pit during construction.

  • Complete working drawings
  • Technical specifications manual
  • Building permit application submission
  • Bidding assistance and contractor selection
Construction administration
06

Construction Administration

Duration: Throughout construction

Construction's started and we're not just disappearing - we're here making sure what gets built actually matches what we designed. Site visits, answering contractor questions, reviewing submittals, handling those inevitable "hey, we found something weird in the wall" moments. It's problem-solving in real-time.

  • Regular site visits and progress reviews
  • Contractor RFI responses
  • Material and product approvals
  • Final walkthrough and punch list

What Sets Our Process Apart

After 15+ years doing this, we've learned a few things about what actually matters

No BS Communication

We'll shoot you straight about timelines, costs, and what's actually possible. You won't be left guessing where things stand - we keep you in the loop with regular updates, not just when there's a problem.

Sustainability by Default

It's not an add-on or an upgrade package with us - it's baked into every decision. We're thinking about energy performance, material sourcing, and long-term maintenance from day one, not as an afterthought.

Collaborative, Not Dictatorial

Yeah, we've got the training and experience, but it's your building. We're here to guide and advise, not impose our vision. The best projects happen when there's real back-and-forth.

What Our Clients Say

Real feedback from people who've been through the process

Client
Sarah Mitchell
Residential Client, Leslieville

"I've worked with architects before and honestly dreaded starting another project. But Emberlyn's team was completely different - they actually listened instead of just nodding and doing their own thing. When we hit a snag with the city permits, they handled it without drama. Our home came in on budget and the energy bills are literally half what they were."

Client
James Chen
Commercial Client, King West

"We needed a commercial space that could adapt as our business grew, and the design they came up with is brilliant. What impressed me most was how they coordinated everything - the contractors, engineers, permit issues. They took ownership of problems instead of pointing fingers. And the space? Our clients keep asking who designed it."

Client
The Kowalskis
Residential Client, High Park

"We were nervous about the whole process, but they walked us through every step and never made us feel dumb for asking questions. The 3D renderings helped us visualize everything, which was huge. Construction took a bit longer than planned (thanks, supply chain issues), but they kept us updated and found solutions. We love our new addition."

Common Questions

As involved as you want, honestly. Some clients want weekly check-ins and love being in the weeds with every decision. Others prefer the "tell me when you need something from me" approach. We'll have key decision points where we definitely need your input, but we're good at working within your schedule and communication style.

Changes happen - we get it. Early in the design phases? No biggie, that's what those phases are for. Once we're in construction documents or building? That's when changes start costing real money and time. We'll always be upfront about the impact of any changes so you can make informed decisions.

We'll help you through the bidding process and can recommend contractors we've worked with before. You'll ultimately be hiring the contractor directly (it's your project), but we can assist with reviewing proposals and contracts. During construction, we're there to make sure they're building what we designed.

Depends on the project. For most residential work, we do a fixed fee based on scope. Commercial projects might be hourly or a percentage of construction cost. We'll outline everything clearly in our agreement - no hidden fees or surprise invoices. Payment usually breaks down by phase, so you're not fronting everything upfront.